Finding a perfect conference venue for your event is key to its success.  

With the possibility to make or break your event, selecting a venue that accommodates your attendees and scheduled activities while delivering an experience that makes your company’s brand shine is essential. 

Choose Fraser’s for your next conference. In its quintessentially Australian setting, Fraser’s is one of Perth’s most unique corporate venues and is sure to impress, whether for small sundowners, trade shows, or large overseas delegations. 

Whether it’s your first time planning a significant conference or looking for tips on making your next business function stand out, here’s what you need to consider when choosing the right venue booking for your event. 

How to choose a venue for your corporate event? 

Corporate gatherings convey a lot about your business. Building a culture of cohesion among all stakeholders is one of the goals of corporate event planning. The location of a corporate event is another important factor in determining its success. So, what factors need to be considered while organising a corporate event? 

Your venue should be easily accessible. 

When one talks about accessibility to the location, they mean that the place where the corporate event is being hosted should be situated so that various forms of transportation can reach the spot quickly and conveniently. If attendees can easily access the event venue, they will be more likely to attend the event. Additionally, because many activities are planned for the events, the venue should have enough room to support various team-building activities.
 

Your event’s food is an essential component. 

Food and drink are essential components of every event, whether a corporate or private gathering. Even though most venues have their catering services, it is always essential for event planners to enquire with the venue management about the calibre of the food supplied, their suppliers, and any pertinent fees associated with the catering services. 

Services and Amenities 

• Does the location have a kitchen? If so, can it cater for your event? If so, a venue will frequently merely request a down payment and the cost of food for each visitor, waiving the facility fee. You may want to verify their meals in advance if the venue doesn’t have a kitchen because they may work with a caterer that you must utilise. For the best attendance experience, choose a location that offers excellent cuisine or lets you bring in outside food vendors. 
• Are there usable tables, chairs, and linens there? If a venue has these supplies on hand, using what they have can save you a tonne of money and time if it goes with your theme and atmosphere. 
• Does it have a crew for setup and cleanup? Happy dance if you’ve discovered a location that offers a setup and cleanup staff! It’s not always the case like this. In the absence of these services, you’ll need to assemble your event team or recruit volunteers. 
• They have AV capabilities, right? You can use audio-visual equipment already installed in some places, but you will need to transport it yourself to others. 

Look for reliable testimonials. 

Nowadays, it’s easy to find reviews and feedback for any service or product. To acquire a good impression of the venue’s amenities and service personnel, it is advised that one skim through internet evaluations, feedback on various online platforms, and general hearsay comments. 

Accessibility and the environment 

Pay close attention to the venue’s current decor. What message does the interior of the building communicate, and what architectural style is it?  

You’ll probably require different party venue accommodations for a gala than you would for an expo. You’ll need to do extra décor to make up for a space that doesn’t quite convey your event’s upmarket, high-tech, or other intended moods. 

Accessibility means anyone, especially those with special needs, may use the structure and its features. You must first comprehend the makeup and requirements of your audience to respond to this issue. 

While you’ll probably be aware of if there will be kids at your location, you might not know the presence of other special needs people. Reviewing recent events, your organisation has hosted could help you understand this problem. 

Now, the main question is how to look for a great corporate event venue. 

Choosing the ideal corporate function venues for your event can take a lot of time. Fortunately, there are a few ways to help you save time: 

• Contact the local Conventions & Visitors Bureau to know about venues that best suit your needs. 
• On event listing websites, you can find local events similar to yours and see where they host them. 
• Search for testimonials and reviews for a venue. They help you parse the venues to find the one right for you.
   

As you can see, there’s a lot to consider when choosing your event’s venue. However, considering the above when researching, you’ll find the perfect venue for your event. 

So now, with this event guideline in your hand, you know what to do. Don’t worry if all of this is starting to make your head spin. Visit Fraser’s events, experts in designing corporate events. We’ll put together a tailor-made package for you and your guests, guaranteeing a successful evening, free from worry.