When you think of a meeting room, the first thing that comes to mind is a conventional classroom-type setup with uncomfortable chairs, boards, a projector, etc. But have you ever questioned yourself that a perfect meeting requires an amazing atmosphere? 

If so, then you must consider a meeting setup that is comfortable, creative and at the same time soothing. Having a fantastic ambience in a meeting can result in successful brainstorming sessions. Unlike conventional meeting setups, a comfortable atmosphere can instantly oomph the employees’ moods and result in a productive discussion. A cosy atmosphere in meetings also depends on the positive vibe of the people present. Conferences or meetings have an argumentative atmosphere, but everyone should always try to keep it respectful and understandable so that every employee can express their thoughts freely. Employees should not feel exhausted or afraid to attend a meeting; instead, it should feel like a brain gym where they can be creative and suggest new ideas for the company’s growth. Always remember, a happy employee will make your company happy too. 

How to improve the meeting atmosphere? 

Hosting a successful seminar or a meeting can be challenging, and following conventional meeting ideas can result in a dull atmosphere and unproductive results. So, here are some tips and creative meeting ideas you can use while hosting your next conference.  

1. Creating a stimulating environment in boardrooms can greatly encourage employee contribution and reduce distractions. To achieve this, try experimenting with the sitting setup of the room and add something more comfortable to sit on. Traditional meeting rooms include only projector screens and no whiteboard or flipcharts. This setup can hamper employees’ creativity and eventually ruin your brainstorming sessions. To avoid all these, opt for a specially designed conference room with whiteboards, flipcharts in every corner, and coffee tables with coffee machines for a caffeine-induced session. The addition of comfortable sofas, recliners and table chairs can increase the versatility of the space for employees to work and feel relaxed simultaneously. 

1. Adding some colours and creativity in boardrooms: – Traditionally, grey and white are the top-used colours for creating a formal space for discussion. These colours may look traditional but are dull and harmful for stressed people. Instead, go for bright colours that instantly lift someone’s mood and brighten the surrounding. Or, you can add various wall designs or textures that can increase the room’s depth and make it more interesting. Try hanging fascinating pictures like abstract art or sceneries on walls to engage the employees’ attention and soothe their minds.  

1. Constructing a creativity corner on one side of the room for employees to relax and brainstorm ideas together can yield great results. Adding stimulating board games, fidget spinners, flipcharts, colourful markers, notepads, relaxing music, etc., can be a perfect choice for making an ideal creativity corner.  

1. Installation of indoor plants like the snake plant, Kentia Palm, Aspidistra and Dracaena Janet Craig can create a soothing environment for the employees. A little greenery is always relaxing for the eyes and mind. 

1. Focusing on natural lighting in rooms can be tricky, but skilful planning can result in a well-lit room and a reduction in artificial lighting that contribute to stress. 

1. Keeping provision of snacks and coffee in a meeting room is a kind gesture towards your employees who contribute hours in these sessions for the company’s betterment. 

1. Maintaining a positive vibe among the participants is very important to improve the atmosphere of a meeting. Try avoiding negative comments and personal attacks among the employees to ensure that everyone is respected equally. 

1. The host should refrain from tolerating stubbornness or inability to compromise from employees in a meeting. 

1.  Employees must avoid strong and impulsive reactions in a meeting unless they have firm ground regarding the situation. 

1. Repeating the same topic repeatedly by one of the participants can be frustrating for others in a meeting, contributing to a gloomy atmosphere. The host must act respectfully and change the topic to avoid such situations. Hence, it would be best if you made them understand politely that the repeated issue needs to be discussed later until the next meeting. 

Follow these points mentioned above to host a successful meeting every time. Always remember a good atmosphere and creative meeting rooms can contribute to a happy environment for employees.
 

Fraser’s meeting venues and rooms for hire  

If you are looking to book a corporate event venue, your first choice must be Fraser’s. They offer a wide range of meeting rooms for hire to host different seminars and social events. With amazing views from the treetops of Kings Park, Fraser’s meeting rooms are like a dreamland for corporate events. Also, their Heathcote venue offers a breathtaking view of Perth city and the Swan River. Hence, both locations can be perfect for your next corporate event. With the help of Fraser’s event coordinators, you can also find or customize your ideal meeting room and venue according to your taste and necessities.  

Arranging a perfect environment for indoor meetings require lots of planning and preparations. But, if you want to plan these corporate events outdoors, venue booking is another problem. Dealing with these problems alone can be tricky, but with the help of Fraser’s events, you can easily overcome that. So, while planning an outdoor meeting, contact Fraser’s event coordinator to understand your choices better. They can also help you with the location, dinner parties and decorations for the perfect conference venue for your next event. As mentioned earlier in this article, a well-decorated and skillfully planned meeting room can be ideal for hosting any corporate event. Still, it would be best to remember that a perfect meeting is only helpful when the environment is healthy, and the discussions are productive. Disrespectful comments, personal attacks, impulsive behaviour, etc., should be avoided at any cost while in a conference. So, next time you plan to host a meeting, consider the points mentioned above, and you will understand why a fantastic meeting atmosphere is vital for employee betterment and the company.